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New
Zealand Catholic Primary Principals' Nga
Tumuaki |
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Constitution
N.Z. Catholic Primary Principals'
association Incorporated constitution and rules
(These
rules rescind all previous rules)
1. NAME
The
name of the Society shall be "The New Zealand Catholic Primary Principals'
Association Incorporated."
2. INTERPRETATION
In these
rules, except where a contrary intention appears:
"Association"
means the New Zealand Catholic Primary Principals' Association. Membership of which is open to
Principals of Catholic Primary Schools and Heads of Intermediate Departments in
Form 1 - 7 Schools and in Form 3 - 7 Schools with attached Intermediates.
"Act"
means the incorporated Societies Act 1908
3 PURPOSE
AND FUNCTIONS
The purpose of the Association is to support Principals in the delivery
of quality Catholic Education to students in Aotearoa New Zealand Catholic
Primary Schools.
The
functions of the association are to:
A. Support Catholic Principals
B. Develop and maintain the Special
Character of the Catholic Schools.
professional
communication
C. Establish
communications links through
(a) N.Z. Catholic Principals'
Association Newsletter
(b) Meetings of Executive
Members of the Association with Diocesan Associations
(c) Special
General Meetings and Conferences.
- (d) The Annual General Meeting
of the Association.
ADVOCACY
D. Engage
in advocacy through contact with:-
(a) New
Zealand Catholic Education Office
New
Zealand Council of Proprietors of Catholic Integrated Schools
National
Association of Principals of Catholic Secondary Schools
School
Trustees Association
Principals'
Advisory Committees
New
Zealand Educational Institute
New
Zealand Principals' Federation
Education
Review Office
Ministry
of Education
Australian
Catholic Principals' Association
International
Catholic Principals' Association
(b) Public
comment and critique through the media
4. objectives
A To structure a
National Forum through which Diocesan Association concerns can be represented
and through which National Policy can be developed.
B To promote the development of competent,
well-informed and confident primary
principals by:-
(a) Assisting
them to promote the Special Character of the Catholic School.
(b) Ensuring
recognition as a Professional organisation actively representing its members.
(c) Developing
a comprehensive information sharing network.
(d) Promoting
the development of its members and prospective members in professional
leadership and management skills.
(e) Providing
a range of educational conferences, seminars and other forms for professional
exchange.
C. To support
the professional and personal well being of members by:-
(a) Promoting
effective Principal/Board working relationships.
(b) Fostering
a professional, collegial support network for members.
D. To
initiate and participate in educational debate and policy development by:-
(a) Consulting
effectively with its members.
(b) Representing
Principals in educational and public forums.
(c) Building
linkages with relevant groups outside the education sector.
(d) Maintaining
a liaison with kindred organisations.
(e) Respecting
and recognising the Principles of the Treaty of Waitangi in the context of the
objects of the Association.
E. Subject
to these rules the Association shall have the rights, powers and privileges of
a natural person.
5. REGISTERED
OFFICE
The
Registered Office shall be at such a place in New Zealand as the Executive may
from time to time decide.
6. COMMON
SEAL
(a) The
Common Seal of the Association shall be that adopted by the Executive. The President shall be responsible for
its safe custody and control.
(b) Whenever
the Common Seal of the Association is required to be affixed to any deed,
document or other instrument, the seal shall be affixed pursuant to a
resolution of the Executive of a General Meeting of the Association by the
President and one other Executive member.
7. winding
up
In
the event of the Association being wound up, the surplus assets of the
Association, liabilities and the expenses of winding up shall be transferred to
the appropriate Diocesan Associations whose objects are the benefit and
advancement of Catholic School Principals (see clause 8c)
8. alteration
of constitution
(a) This
constitution may be altered, added to, rescinded or otherwise at an Annual
General Meeting provided that 60 days notice of the proposed changes has been
given in writing to all members.
(b) Alterations,
additions or revisions shall require a resolution passed by a two thirds
majority of those present and voting at the Annual General Meeting of the
Association.
(c) No
addition to or alteration of the Winding Up clause shall be approved without
the Inland Revenue Department's approval.
9. notice
Every
notice required to be given to members (including members of the Executive) or
any one of them shall be deemed to have been duly delivered if posted to such
members in a prepaid letter delivered to the member at her/his address as known
to the Association or sent by facsimile transmission or other technological means to be member's School or home.
10. MEMBERSHIP
(a) All
Principals of Catholic Integrated Schools and Heads of Intermediate Departments
shall be eligible for membership through membership of their Diocesan
Association.
(b) These
persons may become members by payment of the appropriate subscription as set by
the Executive.
(c) The
Association's executive shall comprise two delegates from each Diocesan
Principals' Association.
(d) Any
member may be suspended or expelled from the Association by the Executive. Any such member shall have the right to
know why the action has been taken and the right to appeal any such action.
(e) Any
Principal wishing to resign from the New Zealand Association shall give notice
in writing to the Executive to that effect and shall pay all subscriptions and
levies due until the end of the current membership year.
PATRON
The
Patron of the Association shall be the Episcopal Deputy for Education appointed by the New Zealand Catholic Bishops Conference.
11. FUNDS
AND PROPERTIES
(a) The
funds, properties and assets of the Association shall be under the control of
the Executive.
(b) All
monies received by or on behalf of the Association shall be banked and/or
invested to the credit of the Association in an account with such Bank or Banks
as the Executive may from time to time determine.
(c) Two
members of the Executive will be assigned as signatories and endorse cheques
and banking instruments at the direction of the Executive and on behalf of the
Association.
(d) The
financial year for the New Zealand Catholic Primary Principals' Association
will be 1 Jan. to 31 Dec.
(e) The
Association shall have the power to receive money on deposit or loan, to borrow
money, to mortgage, charge or grant a lien over all or any of its undertakings
and property both present and future or to issue any security whether outright
or security for any dept, liability or obligation of the Association or of any
third party and to give or receive guarantees or indemnities for the payment of
moneys or performance of obligations, all of which powers shall be exercised by
the Executive Committee in such a manner as the Executive Committee thinks fit.
12. executive
A. Election
of Executive
Two
representatives elected from each Diocesan Association shall be the Executive
members of the New Zealand Catholic Primary Principals'Association.
B. Election
of Officers
The
Executive shall at every second Annual General Meeting elect the following
office bearers until the AGM two years late later.
President
Secretary
Treasurer
Any
member of the N.Z. Catholic Principals Executive shall be eligible to take
office.
Every
candidate for office shall be nominated and seconded in writing by any two
Executive members.
C. DUTIES OF ELECTED OFFICERS
(a) President
The
President shall be the chief spokesperson and administrative leader of the N.Z.
Catholic Primary Principals' Association. S/he shall be an ex officio member of
any committee or sub-committee set up by the Association or the Executive.
(b) Secretary
The
Secretary shall keep all records (other than financial records) of the
Association, and the minutes of all Association Executive Meetings and General
Meetings, and the Annual General Meeting.
(c) Treasurer
The
Treasurer shall be responsible for ensuring that systems are in place for the
receiving, recording and banking of all monies received by the
Association, and for paying all
amounts as approved by the Executive. The Treasurer shall keep accurate records
of the financial transactions of the Association, and shall prepare final
accounts and an audited balance sheet for presentation to the Annual General
Meeting.
(d) Members
of the executive shall ensure
a. At
the first Association meeting of the new year they establish the Executive's
action plan for the ensuing year.
b. The
promotion of the objectives of the Association.
c. Effective
communication with Diocesan Associations.
d. The
organisation of the Association Annual General Meeting.
(e) The
Association determines and/or varies the duties of each member of the Executive
from time to time.
D. MEETINGS
(a) At
all meetings of the Executive, the President will take the Chair and shall have
one deliberative and, in the event of a tie in voting, a casting vote. Each
member of the Executive present shall have one vote. Voting shall be by show of
hands unless otherwise called for and agreed to by a majority at the meeting.
(b) Five
Members shall be a quorum at all meetings of the Executive.
Meetings
of the Executive shall be held at least once per year. At least 21 days notice shall be given
to all members of the Executive of any meeting.
(c) Any
casual vacancy on the Executive may be filled by the Diocesan Association from
where the vacancy has occurred.
(d) A
special meeting of the Executive shall be held within 30 days of receipt by the
President of a notice, signed by at least five members of the Executive,
calling for such a special meeting.
E. POWERS
OF THE EXECUTIVE
(a) Subject
to the Constitution the Executive shall take such steps as are necessary to
further the objects of the Association and to advance the interests of all
members and in so doing shall have power to exercise all the powers of the
Association except such powers as are herein provided to be exercised only by
the Association in General Meeting and the power to wind up the Association.
(b) Except
as provided by these rules the Executive may regulate its own procedures.
13. ANNUAL
GENERAL MEETING
The
Annual General Meeting of the Association shall be held in each year upon a
date and at a time and place to be fixed by the Executive for the following
purposes:
(a) To
receive from the Executive a report and an audited balance sheet and statement
of accounts for the preceding year 31/12.
(b) To
enable the Executive to elect the Office Bearers for the next two years.
(c) To
consider and conduct such other business as may be properly be brought forward
thereat.
(d) To
consider resolutions from the Diocesan Associations on policy matters.
All
business other than that set out in (a) and (b) immediately aforesaid shall be
deemed to be special business of which notice must be given to all financial
members of the Association.
14. NOTICE
OF ANNUAL GENERAL MEETING
The
Association shall give at least 60 days notice of the Annual General Meeting in writing to all financial
members of the Association.
15. GENERAL
MEETING
1. There
shall be at least one General Meeting per year.
2. At
all meetings each executive member present shall have one vote and voting shall
be by a show of hands unless otherwise called for and agreed to by a majority
at the meeting.
3. General
Meetings or Referenda of the Association may be called at any time by the
Executive and shall otherwise be called by the Secretary upon the requisition
in writing of twelve members of the Association stating the purpose for which
the meeting or Referendum is required and any meeting or referendum shall be
held within two months of the date of such requisition.
4. The
Secretary shall give at least twenty one (21) days notice to all executive
members of Diocesan Associations of the holding of a General Meeting or
Referendum and such notice shall specify the nature of the business transact or
poll to be taken.
5. At
all General Meetings, the President shall take the Chair. If the President is absent a
Chairperson shall be appointed from members of the Executive present. The Chairperson for the time being of
the meeting shall have a deliberative and also a casting vote.
6. Twelve
members of the Association shall constitute a quorum at any general meeting.
7. Anything
not covered by this Constitution shall be guided by "Model Standing Orders
for Meetings of Public Bodies".
This
Constitution and Rules was approved at the Annual General Meeting of the
Association at the Airport Hotel Wellington on 25 September, 1996
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